AI appointment setter for small business
An AI appointment setter answers new leads the moment they come in, asks your qualifying questions, and books the right ones straight into your calendar, with reminders. I build it into the forms, inbox, and CRM you already use.
Straight to my inbox: hello@bushe.co · or use the contact form · or get a free audit first
Every form fill, email, or text gets a response right away instead of hours later.
It asks your questions first, so your calendar fills with the leads worth your time.
It books into your calendar, sends reminders, and handles reschedules.
Every conversation and booking lands in your CRM with notes, so nothing slips.
Brands I’ve designed and built for
What this turns into
Concrete builds that help your team move faster, respond sooner, and cut repeated manual work.
Speed-to-lead replies
Responds to web forms, emails, and texts as they arrive, any hour.
Qualification
Asks your qualifying questions and routes each lead by the answers.
Booking
Offers open times and books straight into your calendar or scheduling tool.
Reminders and no-show follow-up
Sends reminders before calls and follows up with anyone who misses one.
Old lead re-engagement
Reaches back out to past leads who went quiet and books the ones still interested.
CRM updates
Writes every conversation, answer, and booking back to your CRM.
See which of these fits your business first.
What would an AI appointment setter save you?
Compare an agent with the full cost of an appointment setter or SDR. These are estimates. I'll give you a real quote after a free consult.
Adjust the assumptions
Assumes the agent handles 60% of this role. The other 40% still needs a person, and someone spends 4 hrs a week checking its work.
I'll reply with whether it's buildable and a real quote.
From first call to working system
Three focused steps. No bloat, no vague roadmaps — just a useful system shipped and measured.
Free consult
We map where your leads come from, the questions that qualify them, and your booking rules. You get a fixed quote before any work starts.
Build and test
I connect it to your lead sources and calendar, then run it through sample leads until the conversations sound right.
Launch and tune
It goes live on real leads, and we review its conversations and adjust the questions and follow-ups.
Step 1 is free
Let's audit your workflow together — no commitment.
What clients say
We were drowning in manual lead follow-ups. Bushe built us a simple AI intake system that responds instantly after hours. Lead response time dropped from hours to under a minute, and we’re closing more deals without hiring extra staff.
The free audit alone was worth it. He mapped our exact workflows and showed us where AI would actually save time instead of just sounding cool. We started with invoice and job-costing automation — it’s 5–10x faster now.
I was skeptical of “AI consultants” after talking to big agencies. Bushe was different — hands-on, no fluff, and he actually built the system himself. Our med spa’s patient intake and after-hours booking is now fully automated and HIPAA-aware.
Document processing used to eat up hours every week. Now AI summarizes, extracts, and organizes everything for us. The ROI tracking dashboard makes it clear how much time we’re saving every month.
We needed something that worked with the tools we already use, not a total overhaul. Bushe delivered a conversational AI lead qualification bot in a few weeks. It’s clean, effective, and our team actually uses it.
The three-step process (Audit → Build → Optimize) was exactly what a small business needs. No vague roadmaps. We got a working automation, measured the results, and only then decided what to do next.
Questions buyers ask
What does an AI appointment setter do?
It replies to new leads as soon as they come in, asks your qualifying questions, and books qualified leads into your calendar. It also sends reminders, handles reschedules, and follows up with leads who go quiet.
How much does an AI appointment setter cost?
Usually a one-time setup plus a monthly fee for the platform, usage, and upkeep. The calculator on this page compares that with the full cost of a setter or SDR, and you get a fixed quote after a free consult.
Can an AI appointment setter replace an SDR?
It can take on the routine work: first replies, qualifying questions, booking, and reminders. Relationship-building and complex sales conversations still need a person, so the calculator assumes it handles about 60% of the role.
Which channels can it work in?
Web forms, email, and text messages are the most common starting points. Phone calls are possible too, and I'll recommend the channel that fits your leads.
Will leads know they're talking to an AI?
They should. It can introduce itself as an automated assistant, and being upfront builds trust. You control what it says.
Does it work with my calendar and CRM?
Usually. It can connect to Google or Outlook calendars, common scheduling tools, and many CRMs. I'll confirm your setup in the consult.
Have a question that isn't here?
Send me the details about your workflow and I'll reply with a straight answer — no sales pitch.
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Ready to build something useful?
Tell me the workflow you want to automate and the tools you already use. I'll come back with a clear build plan — no vague decks, no bloated proposals.
No commitment, no sales call. Usually reply within 24 hours.