AI Acceptable Use Policy Generator
Draft a clear AI use policy for your team in a few minutes: which tools, what data never goes in, and who checks the output.
This is a plain-language template, not legal advice. Have a lawyer review it before you adopt it.
Why a small business needs an AI policy
Most teams already use AI at work, often in personal accounts nobody approved. The real risk is rarely the AI itself. It is someone pasting a customer list, a contract, or a password into a tool that stores it, or sending a customer an AI answer nobody checked. A one-page policy that names the approved tools, lists what never goes in, and requires a human check prevents most of those mistakes.
How to use this generator
List the AI tools your company pays for or approves, tick the data your team must never enter, and choose the review and disclosure rules that fit your business. The policy updates as you go. Copy it into your handbook or download it, then have everyone read and acknowledge it. Review it every six months, because the tools change quickly.
Where the policy fits
A use policy is the first piece of AI governance, not the whole thing. The AI governance framework guide covers the rest in plain English: keeping a list of where you use AI, vetting vendors, and deciding who is accountable.
Frequently Asked Questions
What is an AI acceptable use policy?
A short document that tells employees which AI tools they can use, what information they must never put into them, when a person has to review AI output, and how to get a new tool approved.
Does a small business need an AI policy?
If anyone on your team uses ChatGPT, Claude, Gemini, or Copilot for work, yes. Most AI mistakes at small companies come from someone pasting customer data or confidential information into a personal account, and a one-page policy prevents most of that.
What should an AI use policy include?
At minimum: approved tools, data that must never be entered, human review before anything goes to a customer, disclosure rules, who owns the policy, how to request a new tool, and what happens if the policy is broken.
Is this legal advice?
No. It is a plain-language starting point. Have a lawyer review it, especially if you handle health, financial, or children’s data, or operate in regulated industries.
Related tools
A simple AI governance framework for small businesses, and how this policy fits into it.